Employee and Group Travel

Kentucky State University faculty and staff in the performance of their job duties may be required to travel for work from time-to-time depending on the nature and requirements of their job. KSU organized and paid group travel may be necessary related to athletic and student events. 

Employees and group travel require an approved KSU Travel Request Form in order to proceed with business or group related travel that will contain either KSU paid or reimbursed hotel, transportation or both. 

 

FORMS - TRAVEL

• KSU Travel Request Form
  This form is required for any individual traveling on behalf of the University. 
  
  
  • ChromeRiver Coming Soon
    We are pleased to announce that Chrome River will serve as the new platform for travel authorizations and reimbursements at Kentucky State University.
    Effective immediately, the DocuSign travel authorization form is no longer available for new travel requests. All new travel submissions should be held until Chrome River becomes fully live on Monday, November 24, 2025.
    If you need to submit a travel reimbursement for a trip that was previously approved through DocuSign, you may continue to submit the reimbursement voucher using the existing DocuSign process.
    Chrome River will streamline the travel approval and reimbursement process, providing a more efficient and transparent experience for all users. Additional guidance and training materials will be shared prior to the go-live date.
    Thank you for your cooperation as we transition to this improved system
  •  
• High Rate Areas Travel Areas  - This document provides a listing of areas qualifying for high rate reimbursement. 
  
  
• KSU HOTEL CONTRACT ADDENDUM - This addendum is required to accompany any hotel contract. Hotel contracts are typically prepared when there are 10 or more hotel rooms booked for a trip. 
  
  
• Travel Voucher - This form is used after travel is complete to request reimbursement for per diem and/or personal paid expenses. 
  
  
• Mileage Reimbursement Rate - The University follows the mileage reimbursement rate as set by the Commonwealth of Kentucky Finance & Administration Cabinet. 
  
  
• CPE Expenditure Request Form

 

• Flight Authorization Form - This form is required if requesting a flight(s) for transportation.

For questions or assistance with KSU approved travel please email travel@kysu.edu.