Purchasing General Information

The Kentucky State University Purchasing Department is responsible for purchasing all approved products and services on behalf of the university to support academic, and research programs. 

The Purchasing Department also purchases goods and services to support activities such as operations and maintenance, student housing, food services, and bookstore operations. Items purchased include scientific equipment and medical equipment, classroom and office furniture and supplies, chemicals, building construction and repair, maintenance services, and professional services.

The office also provides administrative oversight of all KSU contracts, Personal Service Contracts (PSC), and Memorandum of Agreement (MOA).

Kentucky State University Commonly Used Contracts 

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Know Before You Buy

• KSU works on a NO PO - NO PAY policy. This means that any faculty/staff who need to purchase a product and/or services must have a pre-approved purchase order (PO) to provide to the vendor.  Invoices from Vendors must reference this PO number or they will be disputed. Please see the Accounts Payable Page for more information. 

Sole Source Justification

• Governance

In accordance with Kentucky Revised Statutes KRS 45A.095 and Kentucky Administrative Regulations 200 KAR 5:309, Kentucky State University may award the purchase of commodities, services, or equipment through noncompetitive negotiations from a sole source when it is determined that equivalent commodities, services, or equipment cannot be obtained from any other source.

• University Requests for Sole Source Contracts

The Purchasing Department will require the requesting department to fill out a Sole Source Justification Form, stating any specific, technical, or proprietary reasons which would exclude any other vendor from supplying equivalent commodities, services, or equipment. The Purchasing Department may require a meeting to discuss the information provided on the form to ensure all necessary information has been documented.