Listed below are some of the frequently asked questions about the Office of Residence Life for parents at Kentucky State University.
Can resident students vote in Kentucky?
Yes. For more information see the Kentucky Student Voting Guide.
What items are students permitted to bring in the residence halls/ their room?
Please refer to the Suggested Items List.
When do the residence halls open/close?
Fall 2019 Semester:
- All residence halls open for NEW RESIDENTS (Freshmen and Transfers) on Saturday, August 10, 2019 @ 8:00 A.M.
- All residence halls open for RETURNING RESIDENTS on Wednesday, August 14, 2019 @ 8:00 A.M.
- Residence Halls close on Saturday, December 14, 2019 @ 12:00 P.M.
Spring 2020 Semester:
- All residence halls open on Wednesday, January 8, 2020 @ 12:00 P.M.
- Residence Halls close on Saturday, May 9, 2020 @ 12:00 P.M.
Is there a location where students can send/receive fax?
Students may visit the Office of Residence Life to use its fax machine.
Do the residence halls have elevators?
Yes. Chandler Hall, Kentucky Hall, McCullin Hall, and Young Hall have elevators.
Can students bring additional furniture to put in their room?
Students may bring personal items to decorate their room under the conditions that they do not remove any university furniture from the room and the items do not damage and or deface any university property (walls, floors, doors, etc.)
Who cleans the students’ room? Bathrooms? Common areas?
Each student is responsible for his/her room’s cleanliness and environment (guests and their behaviors, noise, etc.). Students who live in suite rooms must clean their bathroom (showers, floor, commode, sink, etc.), while students who live in buildings/areas with community bathrooms have a housekeeper(s) who cleans the bathroom. All students are responsible for the general upkeep of the bathroom: properly flushing commodes after each use, throwing away trash/paper towel, and making sure the floor/stall/sink is clear of all their personal belongings and/or mess.
Can parents, family, and or friends visit and stay overnight?
- Residents are allowed to have visitors/guests in their room under the following conditions:
- Only two guests/visitors at one time.
- Each visitor/guest is at least 18 years of age.
- Visitors must not be suspended or expelled from the University.
- Each visitor/guest presents a valid photo id card to the front office of the building, and properly signs in/out.
- Each visitor must follow the rules and guidelines of the University and State Laws.
Where is the residence life office located?
The Office of Residence Life is located in Academic Service Building Suite 317.
Can freshmen have a vehicle during the first school year? If so, what is the process to register the vehicle on-campus?
Yes, freshmen students are allowed to have a vehicle. Each student must register his/her vehicle with University police and obtain a parking decal for his/her assigned residence hall parking lot.
Does the University have student staff for the residence halls? What is the process for applying?
Each residence hall has student staff who work and reside in the building. The staff position titles are Resident Assistant (RA) and Desk Assistant (DA). Students interested in applying for a vacant position are encouraged to browse the Staff: Residence Life Opportunities section of our webpage and or contact his/her Resident Director for more information.
What is the process for making a claim through the University’s third party personal property insurance?
Claims Process for Reporting a “Loss” on Your Personal Property Program
In order to report a Claim, the Proof of Loss form, which you can download from Haylor, Freyer & Coon, must be completed, signed and returned to Haylor, Freyer & Coon, Inc. To prevent a delay in settlement we request that you submit your claim form within 90 days of the date of loss. If you are going to Email the completed form to us, please include the words “Insurance Claim” on the subject line to ensure your message is not caught by our SPAM Filter.
- A copy of the receipt or the original bill for the damaged or stolen items. If this information is not available, we require written estimate from the place of purchase (or similar store) for the same or comparable items. We also accept website documentation to determine value.
- For Claims involving theft or vandalism, a Campus Security or Police report is required.
- For Accidental Damage to electronic items valued over $500 a repair estimate or bill is needed. If the item is not repairable, then we will need a statement from an authorized repair facility.
- We must advise you that any person who knowingly and with intent to defraud any insurance company or other person files a statement of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime.
- Should you have any questions, please contact Wendy Bigford at our office. Phone # 1-888-201-5988 or email firstname.lastname@example.org
- Please Note: If you are going to Email the completed form to us, please include the words “Insurance Claim” on the subject line to ensure your message is not caught by our SPAM Filter.
- Complete the Proof of Loss form. Once completed, mail to Haylor, Freyer & Coon, Inc.at PO Box 4743 in Syracuse, NY 13221 attn: Claim Department. You can Fax the Claim form to 1-315-453-2184 or email it to email@example.com.
Are transportation services offered to students?
The University holds a monthly programs called “Wal-Mart Runs,” in which the University has a shuttle service that drops off and picks students up from the Wal-Mart located at 301 Leonard Drive.
The Frankfort Transit offers free services to KSU students who present a current KSU ID card.
Utilize the link for routes & schedules: https://www.frankfort.ky.gov/216/Frankfort-Transit
Who do I contact when I want to know how my student is doing in class and college?
Per FERPA (The Buckley Amendment), a student’s information is privileged only to those he/she has authorized. Thus, depending on the student’s FERPA document a parent, guardian, etc. may or may not be able to have any knowledge of the student’s records. If a student has authorized his/her parent or guardian to have access to his/her records, the authorized person(s) may contact the appropriate office/person.
Who do I contact if I can’t reach my student?
You may contact the Resident Director for your student’s building. If it is an emergency, you may call University Police at (502) 597-6878 or the Resident Director On-Call at (502)-352-5447.
What is the mailing address for my student?
All student mail should be addressed as follows:
Kentucky State University
400 E. Main St.
Student’s Residence Hall & Room #
Frankfort, Ky. 40601
DO NOT send cash in the mail. Mail is delivered to Thorobred Print and Post once a day Monday through Friday. No service is available on the weekends and holidays. Also, due to the University’s mailing process, mail is generally a day behind. Sender’s wanting to have mail/items received the next day should use Amazon, FedEx, or UPS.
How do I add money to my student’s account for on-site vendors, etc.?
Money can be added to a student’s account (Thorobred card) via:
- You have the ability to load T-Bucks online using a debit or credit card. You can load money as a guest if you know the student’s name and Student ID number.
- Cashier’s office (Academic Service Building, 3rd Floor)
- Money machine (Student Center, 1st Floor)
What are the meal plan options? What are dining dollars?
There are two meal plan options for students to choose from:
- 14 meals per week (default meal given to each student) with 500 Dining Dollars
- 9 meal per week with 600 Dining Dollars
Dining dollars are funds used to purchase items from contracted food vendors (i.e. Good 4 Life, Kentucky State Chicken , Uncle Boo’s, Starbucks, etc.)
What amenities are included in the residence halls and rooms?
Residence hall amenities include lounges, study rooms, laundry facilities, internet/wireless connections and printing capabilities, a laptop program, and on-site Professional staff.
Each room entails a bed, mattress (twin XL), wardrobe/closet, desk, chair, and free cable services.
Note: With the exception of Young Hall, Residents must share the room’s cable connections and purchase a splitter for each.
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