The regulations published in the Kentucky State University Academic Catalog are a digest of the rules of the institution. Changes may be made in the regulations at any time to promote the best interests of the university and its students. Students are responsible for knowing the published regulations, policies, and standards of the university and of their college or school.
Advising and Student Responsibility
The University provides an academic advising system that requires each student to consult with an academic adviser prior to each registration period. The adviser’s role is to assist the student in making course selections and to approve the student’s schedule. The student, however, bears the ultimate responsibility for making appropriate choices when scheduling classes, including schedule changes made during the drop-add period. Although colleges, schools, and departments may monitor the final class schedule of students in their respective programs, the student also bears the ultimate responsibility for meeting all degree requirements. Where there is doubt concerning requirements, authoritative information may be obtained from the office of the student’s academic dean.
Class Schedules and Registration
A degree-seeking student MUST consult with his/her designated advisor prior to the time of preregistration or regular registration to receive official approval for his/her plan of study during each academic term (summer session/semester). (NOTE: First-year students may be limited in the courses for which they can register based on admit status. (See Admission to the University in this Catalog.)
- The Office of the Registrar sets the time of registration for all students and informs them of the times they are to register.
- Students are expected to register at the appointed time.
- Students may not register for credit after the deadline set for completion of late registration.
- A late registration fee is assessed to students who do not register at the appointed time.
- Late registration for semesters will end one calendar week after the last day of registration or its equivalent for summer session (see Academic Calendar for specifics).
- A student must repeat any course in which he/she received an inadequate grade during the next semester in which the student is enrolled and in which the course is offered. Students will be prohibited from registering for the next term until this requirement is satisfied.
Changes in Registration
(Adding a course, dropping a course, changing sections, changing grading options)
- All changes in registration must be approved by the Office of the Registrar and the designated advisor (and the instructor in case of a closed class).
- Any student properly registered for a course will receive credit for that course.
- A processing fee is assessed beginning the first day of classes of a term (summer session/semester) for any change in registration, with the exception of those caused by University cancellation of courses or other University-initiated adjustments to course schedules.
- The chairperson and/or dean will inform the Vice President for Academic Affairs, the Office of the University Registrar, and the instructors of all course cancellations no later than two (2) working days after the end of late registration.
- When a course is canceled, any student enrolled in that course may change his/her final registration in order to replace the canceled course. Such adjustment must be completed no later than Saturday of the second full week of classes during an academic semester or no later than Saturday of the first full week of classes during a summer session.
Withdrawal from a Course
- On the 13th day of classes, the Office of the Registrar will distribute class rosters to the faculty. Instructors will then verify the names of students who have attended at least one class meeting. Students who have never attended a class meeting will be administratively withdrawn and have all applicable charges reversed. Students who have attended at least one class meeting but have stopped attending are subject to the attendance policies enumerated in the Class Attendance section (XIX). This policy does not apply to the summer session.
- If a student withdraws from a course before the end of the tenth full week of classes during a semester, a grade of “W” will appear on the student’s transcript.
- If a student withdraws from a course before two-thirds of the instructional days have elapsed during a summer session or short course, a grade of “W” will appear on the student’s transcript.
- A student who fails to follow proper University withdrawal procedures will receive a grade of “F” in that course.
Students may appeal for retroactive withdrawal from a course under specified circumstances.
Withdrawal from the University
- A student who has preregistered but not completed registration (i.e., paid fees or made arrangements for the payment of fees) may cancel his/her registration by notifying the Office of the Registrar in writing prior to the end of late registration of his/her intention not to enroll.
- In order to withdraw from the University after completion of registration (i.e., dropping all courses for a given semester/session), a student must do the following:
- Obtain the necessary form from the Office of the University Registrar.
- Complete the form and obtain the necessary signatures.
- Return the completed form to the Office of the University Registrar.
- Failure to withdraw will obligate the student to pay all tuition, fees, and other charges assessed, and will result in failing grades for that term (summer session/semester).
- If a student withdraws from the University before the end of the tenth full week of classes during a semester, a grade of “W” will appear on the student’s transcript for all courses pursued that semester.
- If a student withdraws from the University before two-thirds of the instructional days have elapsed during a summer session or short course, a grade of “W” will appear on the student’s transcript for all courses pursued that session.
- Students may appeal for retroactive withdrawal from the University under specified circumstances.