A satisfactory citizenship record, a minimum cumulative GPA of 2.00 on a 4.00 scale on all college work attempted, and eligibility to re-enter the institution last attended are required for transfer admission. Transfer applicants who were not eligible for admission to Kentucky State University when they graduated from high school must present a minimum of 24 semester hours of college credit. All transfer students who have completed 24 or more semester hours of college work must have earned a cumulative GPA of 2.00.

Also a letter of good standing must be sent directly by the registrar of the college last attended (may be sent with official transcript).

Official college transcripts may be faxed directly to the Office of Admissions from the institution. The transfer student is not at liberty to disregard any part of his/her previous college or university records. Failure to report enrollment at another institution may result in dismissal and/or loss of credits earned at KSU. In the event of academic suspension/dismissal from any institution previously attended or currently being attended, an applicant must provide a letter of good standing from the last institution attended. Credits earned from a non-accredited institution will not count toward the degree but will be evaluated in the same manner as those earned at an accredited institution. However, final acceptance of such credits is contingent upon the equivalent of one semester of full-time study (12 or more semester credit hours) with a cumulative GPA of 2.0 or above for all course work attempted.

The Dean of Students or the Vice President of Student Affairs, regarding the student’s social/disciplinary status at the previous college or university attended, must send a transfer letter of recommendation. This letter may be faxed to the Admissions Office from the sending institution.

Entrance examinations may be required of applicants transferring into Kentucky State University.


Guidelines for Implementation of the General Education Transfer Policy

I. Introduction

Following adoption by the Kentucky Council on Postsecondary Education of a policy for the transfer of general education credits at public colleges and universities in the Commonwealth, a committee was established to oversee the implementation of the policy. These Guidelines represent a condensation of the Council’s policy and attempt to address frequently asked questions. The Guidelines should assist students and their academic advisors in planning programs of study.

To participate fully at the program level, students must be graduates of Associate in Arts/Associate in Science (AA/AS) transfer programs which contain 48 hours, including the Core Transfer Component, of lower- division general education, or complete 60 hours of study which meet the same conditions.

The Core Transfer Component represents common elements of current general education programs at Kentucky institutions. Students will benefit to the extent that their program of study reflects the composition of the Core Transfer Component or individual categories in the Component. Graduates of Associate in Applied Science (AAS) programs will participate in this transfer policy by comparing the Core Transfer Component to their respective programs of study.


The Policy on General Education Transfer was established to:

  • Emphasize those aspects of general education requirements, which are common among public institutions in Kentucky, and to encourage completion of approved AA/AS transfer programs;
  • Promote the acceptability of general education credits as students transfer from one public institution to another;
  • Enhance cooperation among institutions with respect to academic advising for undergraduates who plan to transfer from one public institution to another; and
  • Serve as a framework for developing pre-major transfer programs for specific majors.

  II. Basic Assumptions and Principles

  1. The transfer of general education credits is predicated on the acquisition of competencies in broad academic areas rather than on a comparison of individual courses taken at one institution or another. The issue is not how particular general education courses at the sending institution match up with general education courses at the receiving institution, but how the competencies in various general education programs are similar to one another. Universities will recognize the completion of a Council-approved AA/AS transfer degree by admitting students to junior-level standing and accepting the corresponding general education credits as meeting institution-wide lower-division general education requirements at the receiving institution. Students are encouraged to complete an approved AA/AS transfer program prior to transferring.
  2. Each institution recognizes the professional integrity of all other public institutions in the acceptance of their general education program.
  3. The General Education Transfer Policy is limited to lower division requirements and applies only to transfer students (as distinct from transient students).
  4. The general education requirements covered in this policy are not intended to fulfill general education requirements for particular majors. Specifically, the general education requirements of a specific major will not be set aside by this policy. This is a most important distinction and should be noted by students and their advisors.
  5. When fully implemented, the transfer system at all institutions will include an audit process through which the sending institution will certify to the receiving institution the general education categories which the student has completed.
  6. Close cooperation and communication among colleges and universities will be established to facilitate the transfer process for students and to enable the participating institutions to maintain timely and comprehensive information. Particular attention will be paid to academic advising on each campus and to interaction among campuses in order to inform students about the nuances of general education requirements at the various institutions.
  7. Each receiving institution will provide a process for students to appeal decisions related to the transfer of general education credits.
  8. The General Education Transfer Policy became effective at the beginning of the spring term in 1996. Students transferring after this date may request an audit from the sending institution.

 III. Certification of General Education Blocks

    1. Fully Certified. Students who have completed a general education program of 48 semester hours which includes the 33-hour Core Transfer Component (see below), have received an approved AA or AS transfer degree, or have earned sixty hours of undergraduate credits and hold a cumulative GPA of 2.0 or better will be “Fully Certified” for purposes of transfer. If the receiving institution’s general education program requires more than 48 hours, the student will be required to earn additional general education credits.
    2. Core Component-Certified. Students in good academic standing who have completed a core of courses (33 hours) in the areas listed below will be “Core Component-Certified” for purposes of transfer. Individuals in this category must fulfill the remaining general education requirements of the receiving institution, which have not been satisfied through the Core Component.
    3. Category-Certified. Students who have completed some, but not all, of the five categories in the 33-hour Core Component, will be “Category-Certified” for purposes of transfer. Individuals in this situation must fulfill all of the remaining general education requirements of the receiving institution, which have not been satisfied through “Category” Certification.

Communications—9 Written Communications—6 Oral Communications—3 Humanities—6

  • The discipline(s) represented must be different from those in Behavioral/Social Sciences.
  • Courses may be chosen from, but not necessarily limited to, the following:
    • Fine Arts (excluding studio and performance)
    • Philosophy
    • Literature
    • History
    • Cross-Cultural
    • Foreign Language (same language)
    • Inter/Multi-disciplinary (includes literature, history, art, etc.)
    • Mathematics—3
    • Minimum: college algebra
    • Natural Sciences—6
  • Courses may be chosen from, but not necessarily limited to, the following disciplines:
    • Biology
    • Astronomy
    • Chemistry
    • Geology
    • Physics
    • Physical Science
    • Behavioral/Social Sciences—9
  • At least two disciplines must be represented and must be different from those in the Humanities.
  • Courses may be chosen from, but not necessarily limited to, the following:
    • Psychology
    • Inter/Multi-disciplinary
    • Sociology
    • Cross-Cultural
    • Economics
    • Political Science
    • History
    • Geography
    • Anthropology

Policies

Transcript evaluations at Kentucky State University are carried out in accordance with guidelines published by the American Association of Collegiate Registrars and Admissions Officers, the Kentucky Council on Postsecondary Education, and the Southern Association of Colleges and Schools.

All credits earned with a grade of “C” or better from a regionally accredited institution of higher education will be accepted for transfer. The transcript evaluation will determine the applicability of these credits to degree requirements at Kentucky State University. Credits that do not fulfill degree requirements will be accepted as free electives if grades of “C” or better were earned.

Kentucky State University will not give upper-level credit for courses completed at junior and community colleges without validation that the courses are equivalent to upper-level University courses.


Procedures

Responsibility for the initial evaluation of transcripts for transfer credit rests with the University’s Office of the Admissions. A transfer applicant is responsible for ensuring that all transcripts of previous college or university course work are sent to the Office of Admissions. The admission decision cannot be made until all transcripts of previous college or university course work, except for any course work currently in progress, are received. In the event of academic suspension/dismissal from any institution previously attended or currently being attended, an applicant must submit a letter of good academic standing from the last institution attended, stating that he or she is eligible to return to that institution. Further, an applicant must submit a letter of recommendation from the Dean of Students of each institution attended.

Transfer credit from another institution accepted by the University will be placed on a student’s academic record following completion of the student’s first semester at the University. Transfer students will not have a University cumulative grade-point average until they have completed one semester of course work at Kentucky State University. Quality points will be awarded only for work completed at KSU.

Upon completion of the initial evaluation of a transfer applicant’s transcript(s), the Office of the Admissions will inform the applicant in writing as to the transferability of previously completed course work. The student will then need to meet with their advisor who will determine the applicability of these credits to degree requirements at the University. For students with an undeclared major, applicability of University-accepted credits to specific degree requirements will occur as part of the declaration of major process.

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