All appeals by graduate students of course grade, retroactive withdrawal, or dismissal will be heard by the Graduate Appeals Review Committee.    The Graduate Appeals Review Committee will be composed of the Director of Graduate Studies and the Registrar, who shall be permanent members of the Committee, and three members elected by the Faculty Senate from the graduate  faculty. Graduate faculty elected to the Graduate Appeals  Review  Committee  will  serve two-year terms.   Academic standing is governed strictly by grade point average (below 3.0) or by having more than one grade of “C.”  Standing cannot be appealed.

A  student  may  appeal  to  the  Graduate Appeals Review Committee only once following each notification of academic standing.

For appeals, students must complete the procedures  outlined  on  the  appropriate Graduate Academic Appeals Form which is available in the Office of the University Registrar or  the  Office  of  Graduate   Studies. Appropriate documentation (i.e., medical bills, medical records, or funeral bulletins) should be provided.  In addition to this written appeal, a student may request to address the Graduate Appeals Review Committee during one of its regularly scheduled meetings if so desired (contact the Graduate Appeals Review Committee Chair).       Requests  for  personal appearances must be submitted with the written   appeal   by   the   deadline   (see Section D and the Appeals Form). Interviews with the Graduate Appeals Review Committee will not be granted after an appeal has been denied or if an appeal is late.

Appealing a Course Grade

To appeal a course grade, a student must follow the process described below:

  1. The  student  must  initiate  his/her grade appeal by writing a letter of appeal to the course instructor.  This letter  must  be  completed  and delivered to the instructor, along with a copy to the student’s advisor, no later  than  the end  of  the third full week   of   classes   during   the   next regular academic semester (Fall or Spring). No appeal of a course grade will be considered unless a written appeal is made to the instructor by the deadline date.  After considering the student’s appeal, the instructor must   respond   in   writing   to   the student, stating whether or not the appeal is granted and stating the instructor’s rationale for the decision. The written response must be completed by the end of the fifth full week of classes in the semester of the appeal.  If the instructor is no longer employed by the University or is otherwise unavailable, the student must proceed as prescribed in step 2;
  2. If the student is not satisfied with the instructor’s decision and wishes to continue the grade appeal, the student must pick up the Graduate Academic Appeals Form from the Office of Graduate Studies and follow the procedures described on the form for continuing  an  appeal  of  a  course grade; and
  3. If   a   grade   appeal   reaches   the Graduate  Appeals  Review Committee, the student and the instructor may be requested to meet with the committee to resolve the appeal.

Appealing for Retroactive Withdrawal

  1. Retroactive withdrawal from a course or from the University will be considered   only   when   a   student documents to the Graduate Appeals Review Committee that he/she could not meet the scheduled deadline for appropriately   withdrawing   due   to some unforeseen and extraordinary circumstance.      The   student   must make this appeal no later than two days before the next regular academic semester begins. Appeals that do not clearly substantiate the circumstance for missing the withdrawal date will not be considered.
  2. Students  receiving  federal  financial aid for the course or term in question may be required to repay the University  for  Withdrawn  Courses. (They  should  contact  the  Financial Aid Office.)
  3. Exceptions to the above policies can be made at the discretion of the Graduate Appeals Review Committee for exceptionally meritorious cases.

Appeal of Dismissal from the University

  1. A    student    may    appeal    his/her dismissal. Reinstatement can occur only when the cause of dismissal has been corrected (an appeal of grade or retroactive withdrawal).   Exception: appeal of a dismissal after reinstatement  is  not  allowed. Dismissal for an academic offense cannot be appealed through this process.
  2. If the student’s appeal is granted, the student will be required to abide by an academic contract to be developed in consultation with the student’s advisor and the program coordinator. Also, if re-admission is granted, the student will be placed on probation.
  3. A student who has been re-admitted after dismissal and who fails to meet the conditions       of his/her reinstatement may be dismissed from the University without appeal.
  4. A  student  who  has  been  re-admitted  after dismissal and who becomes liable for suspension at any time, will not be suspended,   but   will   be   dismissed from the University without appeal.
  5. Exceptions to the above policies can be  made  at  the  discretion  of  the Graduate Appeals Review Committee for exceptionally meritorious cases.
  6. After one year, a dismissed student may appeal in writing to the Graduate Appeals Review Committee for re- admission to the University.   The student’s appeal must include a letter of support from the chairperson of the department/division or the dean of the college/school in which the student was majoring.   Also, a letter of support must be submitted from either a faculty member or the student’s former advisor.
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