General Information on the Reaffirmation Process
The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) is the recognized regional accrediting body in the eleven U.S. Southern states (Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas and Virginia) and in Latin America for those institutions of higher education that award associate, baccalaureate, master’s or doctoral degrees. To maintain accreditation with the Commission on Colleges, an institution must comply with the standards and requirements in The Principles of Accreditation: Foundations for Quality Enhancement and with the policies and procedures of the Southern Association of Commission on Colleges.
Kentucky State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award bachelor’s, master’s, professional, and doctoral degrees. Reaffirmation of accreditation occurs every 10 years. Kentucky State’s next reaffirmation of accreditation will take place in 2018-2019.
As part of the reaffirmation of accreditation process, Kentucky State will submit 1) a Compliance Certification demonstrating compliance with core requirements, comprehensive standards, and federal regulations, 2) an Institutional Summary Form prepared for Commission review, and 3) a Quality Enhancement Plan (QEP) that addresses a focused topic or issue related to enhancing student learning. An Off-Site Reaffirmation Committee, which consists of faculty and staff members from other SACSCOC accredited institutions, will review Kentucky State’s Compliance Certification. Additional documentation may be required after the Off-Site Committee’s review.
An On-Site Reaffirmation Committee, which also consists of faculty and staff members from other SACSCOC accredited institutions, will visit the campus TBD. The On-Site Committee evaluates and determines the acceptability of the QEP, reviews areas of non-compliance noted by the Off-Site Committee, reviews standards and requirements related to the criteria established by the U.S. Department of Education, and investigates any additional areas of interest. The On-Site Reaffirmation Committee completes the Report of the Reaffirmation Committee, which is submitted to the Commission.
In December 2019, SACSCOC will notify Kentucky State University of the reaffirmation of accreditation decision.
In December 2009, The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) reaffirmed KSU’s accreditation.
The “Fifth-Year Interim Impact Report” on the success of its QEP was completed, March 2015 SACSCOC Response Update – Fall 2015.
Due are the Compliance Certification, which is Kentucky State University’s response to 81 SACSCOC Principles of Accreditation, and an updated Institutional Summary Form. Six weeks before the on-site review, KSU must submit another updated Institutional Summary Form along with its Quality Enhancement Plan QEP. It is at this time that the College also has an opportunity to submit, if necessary, a Focused Report to address any issues identified in the off-site review. A Focused Report is “essentially a mini-Compliance Certification,” but only addresses the standards marked “Non-Compliance” or “Did Not Review” in the off-site review. Shortly following the on-site review, the College has an opportunity to respond to the findings in the Report of the Reaffirmation Committee. Also at this time KSU will submit the final version of its QEP to SACSCOC. The status of the College’s reaffirmation of accreditation will not be announced until the annual SACSCOC meeting is held in December.
Six weeks before the on-site review, KSU must submit another updated Institutional Summary Form along with its QEP. It is at this time that the University also has an opportunity to submit, if necessary, a Focused Report to address any issues identified in the off-site review. A Focused Report is “essentially a mini-Compliance Certification,” but only addresses the standards marked “Non-Compliance” or “Did Not Review” in the off-site review. Shortly following the on-site review, the University has an opportunity to respond to the findings in the Report of the Reaffirmation Committee. Also at this time KSU will submit the final version of its QEP to SACSCOC. The status of the University’s Reaffirmation of Accreditation will not be announced until the annual SACSCOC meeting is held in June 2019.
KSU submitted the Institutional Summary Form that provides SACSCOC with the following information:
- list of educational programs and degrees offered;
- identification of governance control;
- a brief history and institutional characteristics;
- a list of off-campus sites and distance-learning programs;
- accreditation status with other agencies; and
- KSU’s relationship with the U.S. Department of Education
|1. Institutional Summary||The College prepares its Institutional Summary Form||2016|
|2. The Orientation Meeting||SACSCOC staff meet with KSU Leadership Team||2017|
|3. Advisory Visit||The SACSCOC representative assigned to KSU may conduct an optional advisory visit as a follow-up
to the orientation meeting
|4. Compliance Certification||KSU prepares and submits its Compliance Certification, relevant supporting documentation, and updated“Institutional Summary Form” to SACSCOC via
|5. Off-Site Review and Report||A SACSCOC Off-site Reaffirmation Committee remotely
reviews KSU’s Compliance Certification and then meets
to finalize the report of its findings.
|6. Review of the Report||SACSCOC forwards to KSU the report of the Off-site
|Following Off-Site Review|
|7. Materials for the Committee||SACSCOC sends the On-Site Reaffirmation Committee
a copy of the Off-Site Reaffirmation Committee’s report.
KSU submits an updated Institutional Summary Form,
Compliance Certification, Catalog(s), written response
to Third Party Comment (if applicable), QEP, and
Focused Report (if necessary) via USB.
|Six weeks prior to On-Site Review|
|8. On-Site Visit and Report||The On-Site Reaffirmation Committee visits KSU
to evaluate the QEP; to review areas of non-compliance
found by the Off-Site Reaffirmation Committee;
and to review any areas of concern that may surface
during the visit. The Committee submits its final report
to SACSCOC, which forwards a copy to KSU.
|9. Response to the Visiting Committee Report||KSU prepares a response to the recommendations,
if any, in the Report of the Reaffirmation Committee
and submits it, along with a copy of the QEP,
|Following On-Site Visit|
|10. Board of Trustees Action||After reviewing the Report of the Reaffirmation
Committee, the QEP, and KSU’s response, the
SACSCOC Board of Trustees takes action on
*As defined in the SACSCOC Handbook for Institutions Seeking Reaffirmation